Topic: Project Management Plan

Order Description
Case Background

Willow brook School is a small, private school in the Midwest United States. As an independent systems analyst, you work as an IT consultant, specializing in developing IT solutions for small businesses. You have been contacted by the director, Victoria Owens, to discuss the possibility of setting up an information system to handle some of the school’s administrative and financial tasks. You agree to meet with Victoria and the principal, Kathy Gilliard next week to discuss the school’s need for an information system.

Victoria explains her role as the executive director of the school. She administers the activities of the school in accordance with the mission, vision, and policies established by the Board of Directors. She supports the educational staff and oversees the financial, payroll, and human resources functions for the school. Susan Brown is the vice principal. She is responsible for the after-care program. Michelle Madrid is the administrative assistant reporting to Victoria. There are six part-time after-care teachers, three for the pre-school/kindergarten group, and three for the primary grades. After-care teachers report to Susan Brown. The following activities are undertaken by the school, Admission, Enrolment, Attendance management, Accounts, Transport Management and the Library Database. The school also supports the local charity by selling artefacts and toys made by the students and maintains an online website where people can buy and look at the new toys and crafts made by the students, which is user friendly and has images of the artefacts, toys and crafts. Willowbrook school being a small private school is looking to expand and develop into one of the niche school with a unique selling proposition of having few number of students per class. Use of technology and providing IPADS to students and eliminate the need of notebooks. Michelle, the administrative assistant, in particular is feeling the strain of the increased workload associated with the rapid growth in the student population. The system that she has been using, of spreadsheets and word processing documents, worked well when enrolments were smaller, but now the amount of time spent copying information from one place to another is daunting, and the possibility of errors is increasing. An information system is necessary to cope with the growing administrative workload.

Based on your initial conversation and the work that you prepared, you begin planning to conduct a preliminary investigation. You call Victoria and discuss with her the strategic plan for the school including its mission and vision. You explain to her that planning IT systems and projects requires a similar approach to strategic planning as the school likely took when it initially created its mission, vision, and strategic plan. She begins to ask you questions about the next steps for developing the information system. After discussions it is decided that school would invest $80000.00 and 3 months for developing this system. You have also decided to consider taking inputs on this projects from PWC and Co. PWC and Co have been in the field of administration system for years and have expertise in doing administrative activities for schools and colleges.

Task
This assignment follows from the case study. For the same case study, complete the following tasks by creating the following:

1. Scope management plan( including Requirements, In scope-out scope items, Deliverables and scope verification process) to direct your efforts. (10 marks)

2. Change request form. (Determine what level of changes you as an individual can make without further approval, what changes you as a student team can make, and what changes your sponsor needs to approve.) (10 marks)

3. WBS first using either the free-form or the org chart format. (20 marks)

4. Gantt chart-Take the WBS you have already developed. Define all of the activities that will be necessary to create each deliverable in your WBS. Create a schedule for your project. First create the schedule by hand using Post-it® Notes, and then put the information into MS Project. Take screenshots of the schedule to be pasted in your word document that you are submitting. Be sure to include all of the summary rows (including the first row for the project title) and any key milestones. Make sure the critical path is easy to see.- 10 marks

5. RACI chart. (10 marks)

6. Histogram of demands on each key participant’s time from MS Project. (5 marks)

7. Create a time-phased budget for your example project using bottom-up estimating. To the extent your sponsor will supply rates for workers, use those. Approximate rates for ones you cannot get. Ask your sponsor how they treat indirect costs. Be sure to include direct labour costs for you and your team mates and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident. Give examples of known knowns and known unknowns on your project. Tell how you have budgeted for both of them plus how you have budgeted for unknown unknowns. (15 marks)

8. Create a risk register ( 4 risks- 3 negative and 1 positive risk)for your example project. (20 marks)

9. Length, format, References and writing style (5 marks)

Project Management Plan

Order Description
Pick a project like building a house,building a coffee shop or building a squash court.
In addition to a scan of relevant external forces which impact upon the project, you should include an analysis of the project’s scope, quality, time and costs as well as considering the management of communications, human resources, supply and risk within your project.
Project Management structure: should be 2,250 words excluding appendices.
The structure of the plan is as follows and must be used for your submission:

1)Title of Project Plan, Student No. and Date.
2)Signed Plagiarism Statement:
“I declare that this is my own personal project management plan and reflective statement.”
3)Contents Page.
4)Summary of the Project: this is done last as it summarises the whole project.
5)Introduction: aims and objectives.
6)Project Plan Contents: based on your research of academic project management frameworks and your chosen project.It includes 1)Project Scope 2)Project Plan 3) Project execution.
7)Recommendations & Conclusions: Any recommendations you think would improve your project plan. Conclusions: Your analysis of the project plan contents that include your opinion of the facts. This, in effect, is your reflective statement.
8)Bibliography: Use Harvard referencing system – available from the UWL Library.
9)Appendices: Relevant supporting materials:

i)Business case. (including financial appraisal)
ii)Stakeholder register.
iii)Work breakdown structure.
iv)Responsibility matrix.
v)Schedule (Gantt chart)
vi)Cashflow (budget) statement.
vii)Technical plan.
viii)Communication & HR plan.
ix)Quality & Supply management plan.
x)Risk management plan.
Appendices doesnt not include in 2250 words. I will be attaching the zip folder file 2 examples which shows how the project should be done please follow the same contents and subheadings 2 examples will help you in this project its similar what needs to be done. if you are unable to open please let me know through my email.Reference on include before appendices.

Project Management Plan

Order Description
Pick a project like building a house,building a coffee shop or building a squash court.
In addition to a scan of relevant external forces which impact upon the project, you should include an analysis of the project’s scope, quality, time and costs as well as considering the management of communications, human resources, supply and risk within your project.
Project Management structure: should be 2,250 words excluding appendices.
The structure of the plan is as follows and must be used for your submission:

1)Title of Project Plan, Student No. and Date.
2)Signed Plagiarism Statement:
“I declare that this is my own personal project management plan and reflective statement.”
3)Contents Page.
4)Summary of the Project: this is done last as it summarises the whole project.
5)Introduction: aims and objectives.
6)Project Plan Contents: based on your research of academic project management frameworks and your chosen project.It includes 1)Project Scope 2)Project Plan 3) Project execution.
7)Recommendations & Conclusions: Any recommendations you think would improve your project plan. Conclusions: Your analysis of the project plan contents that include your opinion of the facts. This, in effect, is your reflective statement.
8)Bibliography: Use Harvard referencing system – available from the UWL Library.
9)Appendices: Relevant supporting materials:

i)Business case. (including financial appraisal)
ii)Stakeholder register.
iii)Work breakdown structure.
iv)Responsibility matrix.
v)Schedule (Gantt chart)
vi)Cashflow (budget) statement.
vii)Technical plan.
viii)Communication & HR plan.
ix)Quality & Supply management plan.
x)Risk management plan.
Appendices doesnt not include in 2250 words. I will be attaching the zip folder file 2 examples which shows how the project should be done please follow the same contents and subheadings 2 examples will help you in this project its similar what needs to be done. if you are unable to open please let me know through my email.Reference on include before appendices.